If this is your first time coming to China to attend CIFF, you will certainly want to know which essential documents and materials you should prepare.
Here is the checklist of documents and materials you should prepare for the CIFF exhibition. Be sure to save this article. Before you depart, we recommend checking against the following list.
This information is for reference only, and you can add to it based on your actual needs.
Click the link below to pre-register now and participate in CIFF 2026 immediately, or scan the QR code to join.
https://xt.ciff-gz.com/3807/index.html?ly=57EH00021
I. Identity & Travel Essentials
Passport & Visa:
Original Valid Passport: With an expiration date exceeding six months.
Valid Chinese Business Visa (M-Visa): Or another valid visa allowing you entry into China.
Visa/Passport Copies: Prepare several copies as backups in case the originals are lost.
Exhibition Credentials:
CIFF Pre-registration Confirmation/Invitation Letter: Both electronic and printed versions, for quickly exchanging for your entry badge.
Business Cards: Prepare 300–500 copies.
II. Business Communication & Screening Documents
Purchasing Requirements (Detailed Purchasing List):
Detailed Product Specification Requirements: Preferably accompanied by reference images or design drawings.
Target Volume & Budget: Your required MOQ (Minimum Order Quantity) and target price range.
Target Market Regulatory Requirements: Such as fire ratings, environmental protection standards, etc.
Evaluation Tools:
Key Questions List: For efficient information gathering on-site.
Supplier Comparison Chart: To record on-site quotes, MOQ, and Lead Time from various suppliers.
Company Introduction & Background (Company Profile):
Your Company Profile (Electronic Version): Your company size, main business, distribution channels, and target customers.
Business Cooperation Requirement Document: If you have specific intentions for agency, distribution, or exclusive partnership, prepare a corresponding brief Letter of Intent.
III. Technical & Data Processing Documents
Laptop/Tablet/Smartphone: For work purposes.
Power Bank (Mobile Charger): Needs to be fully charged beforehand.
China/Universal Power Adapter: The power and charger standard used in China differs from some countries.
USB Drive/Cloud Drive Account Information: For receiving large electronic files such as product catalogs, certificate scans, and factory videos from suppliers.
High-Quality Camera/Phone: For taking detailed photos of exhibits (must be done with the supplier’s consent).
IV. Financial & Miscellaneous Supporting Documents
Financial Information:
Bank Information/Address Displayed on Business Card: To let suppliers know where to send formal invoices.
Small Amount of RMB Cash: For daily expenses, transportation, or buying snacks and drinks.
Miscellaneous:
Comfortable Shoes: The exhibition is large, and you will be walking for long periods.
Small Backpack/Wheeled Trolley Bag: For carrying brochures, samples, and small gifts.
Translation Tools: Prepare a professional translation App or pre-book translation services.