With an exhibition area of over 850,000 square meters and nearly 5,000 exhibitors, the 2026 CIFF Furniture Fair can easily leave furniture buyers trapped in the dilemma of “long exhibition hours and unfulfilled goals” without efficient planning.
Below, we share time-saving procurement tips from three key phases—pre-exhibition precise preparation, on-site efficient execution, and post-exhibition quick follow-up—to help buyers lock in core resources and improve procurement efficiency within limited time.
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https://www.cifffurniturefair.com/the-57th-china-international-furniture-fair-guangzhou/
I. Precise Screening to Improve Exhibition Efficiency
1. Lock in Core Procurement Categories and Match Exhibition Zones & Time Slots
CIFF opens different exhibition zones by theme and time slot: The main home furniture exhibition runs from March 18 to 21, covering segments like smart furniture and outdoor furniture; subsequent sessions add office furniture and material zones.
Buyers should first sort out their procurement lists, then cross-reference the Exhibition Zone Map on the fair’s official website to mark the halls and opening times for target categories. This avoids wasted trips or missing out on key exhibitors.
2. Create a Priority Connection List
Use the “Exhibitor Search Function” on CIFF’s official website to filter exhibitors by keywords. Review their corporate qualifications, environmental certifications, cooperation cases, and product details, then mark 3–5 core target exhibitors and 2–3 “alternative exhibitors.”
3. Pre-Set Key Communication Questions
For different procurement categories, prepare a categorized communication list in advance. Use this list directly for on-site discussions to avoid wasting time on “last-minute question brainstorming.”
II. Use On-Site Tools to Boost Exhibition Efficiency
1. Plan the “Shortest Visiting Route” to Avoid Repeated Trips
Based on the pre-marked locations of target halls, plan a route that allows you to visit adjacent halls in sequence. For example, start from the exhibition entrance, first visit the core hall closest to the entrance, then move to the adjacent hall, and so on. This avoids back-and-forth between non-adjacent halls.
Meanwhile, use on-site “guidance signs” (such as floor arrows and electronic screen navigation) or consult on-site volunteers to quickly find target booths.
2. Make Good Use of Official “Matching Tools” to Skip “Crowd Screening”
CIFF offers “Click2Connect Online Business Matching” and “Meet2Match Factory Visit Matching” services:
– To quickly connect with similar suppliers, submit your procurement needs via the mini-program. The official team will match qualified exhibitors and arrange a meeting location directly, saving the time spent “inquiring at each booth.”
– To inspect suppliers’ factories, make an on-site reservation through “Meet2Match.” The official team will coordinate with exhibitors to organize group factory visits (e.g., within one week after the fair), avoiding the time cost of individual coordination.
3. “Lightweight” Information Recording to Avoid Time-Consuming On-Site Organization
When communicating with exhibitors, take photos of product details, quotations, and save exhibitors’ business cards digitally. Avoid handwritten notes on-site; instead, organize all information uniformly back at your hotel in the evening to save daytime exhibition time.
4. Seize Off-Peak Time Slots
Popular zones see peak foot traffic from 10:00–12:00 a.m. and 2:00–4:00 p.m., with long waits for product experiences. Opt to visit right after the hall opens at 9:00 a.m.—this allows you to test products quickly and have in-depth conversations with exhibitors.
III. Post-Exhibition Follow-Up: Shorten the Procurement Cycle with “Immediate Organization + Quick Follow-Up”
1. Spend 1 Hour After Daily Closing to Quickly Organize Achievements
Each night back at your hotel, spend 1 hour organizing the day’s procurement information. Categorize exhibitors by “core intention level,” mark key details, and file electronic materials under names formatted as “Category + Exhibitor Name.”
2. Send a “Follow-Up Email” Within 24 Hours to Secure Cooperation Intent
For exhibitors with whom you reached preliminary cooperation intentions, send a follow-up email the next morning. Briefly restate your procurement needs, confirm the consensus reached during discussions, and clarify the next steps. This prevents exhibitors from shifting focus to other buyers due to delayed follow-up.